7887 E. 60th Ave.  
Commerce City, CO 80022  
c3gov.com  
Commerce City  
Meeting Minutes - Final  
Quality Community Foundation  
Saturday, December 7, 2024  
8:30 AM  
Commerce City Civic Center, 7887 E 60th Ave Commerce City,  
80022 (Room 2108)  
Annual Planning Retreat  
Call To Order/Roll Call - 8:30am  
1.  
2.  
Meeting was called to order at 8:44am.  
Attendees: Kayla Burby, Sarai Thomas, Valerie Price, Rachel Hafner, and Diane  
Narvaez.  
Absent: Jeremy Eddie  
Approval of Minutes  
Min 24-226  
October Meeting Minutes  
Sarai moved to approve October's meeting minutes. Diane seconded the motion, which  
was approved unanimously.  
Ice Breaker  
3.  
4.  
Board members shared their skillset and interest in roles within the foundation.  
Elections of Chair & Vice Chair  
Kayla was voted Chair 5-0. Sarai was voted Vice Chair 5-0.  
Subcommittees  
5.  
a. Grants & Scholarships  
A request from a scholarship student was presented. He is studying abroad this  
upcoming semester. All payments will continue to go to his school and it is an  
accredited program towards his degree. Kayla moved to approve the scholarship  
payment for this circumstance. Rachel seconded the motion, which was approved  
unanimously.  
A request from a nonprofit program grant recipient was presented. They have unused  
funds that they would like to put towards future projects and/or general operating for  
the program. Kayla moved to deny the request and have them return the funds, and to  
encourage them to apply for a grant in 2025 still. Valerie seconded the motion, which  
was approved unanimously.  
i. Program Review  
Valerie and Sarai are going to come up with a policy if students do not submit  
necessary materials for scholarship payments, and at what point that forfeits their  
scholarship funds. They will propose this new policy at the February meeting.  
A Grant Q&A session was scheduled for Thursday, February 6th from 11am-2pm on  
Zoom for applicants to receive technical support.  
ii. Application and Rubric Review  
A note was made to make the comments section optional to complete in scoring.  
b. Fundraisers  
i. Curt Holland Golf Tournament  
Rachel volunteered to be Co-Chair for the planning committee of the golf tournament.  
Diane volunteered to support.  
We will reach out to Lori at Adams 14 again to make sure we are secure in using the  
Adams 14 platform for the silent auction.  
The question arose if QCF has a raffle license. Staff will look into more information on  
that.  
24-289  
CH Golf Partnership Matrix & Planning Timeline  
ii. Other Fundraising Event Brainstorm & CO Gives Day  
Staff mentioned giving to QCF for Colorado Gives Day 12/10. The board discussed a  
variety of ideas for different fundraising events to pursue. The group ultimately landed  
on needing to create more partnerships this year as a key focus instead. They plan to  
connect with the schools in Commerce City to attend events happening at the schools,  
as well as city events. They mentioned a few large corporations that might become  
good partnerships as well. There might also be an opportunity to present at Leadership  
Commerce City to get QCF's story out there. It may also be worth pursuing announcing  
the winners and presenting certificates to scholarship recipients at a City Council  
meeting for more recognition of the program. It would also be beneficial to share the  
QCF story with Youth Commission, Senior Commission, as well as other boards as  
well to help spread the word.  
Rachel will work with staff to create a list of schools to work off of.  
Diane, Kayla and Sarai will brainstorm different partnership opportunities, as well as  
how to create a successful tabling experience.  
c. Recruitment  
The group believes that their focus on outreach will lead to recruitment of members as  
well.  
2024 Goal Review & 2025 Goal Setting  
6.  
24-290  
2024 Goal Review & 2025 Goal Setting DRAFT  
Many of the goals from 2024 were kept to carry over into 2025. The board removed  
raising $2,000 for recreation scholarships from Goal #3, otherwise kept it as written.  
Rachel moved to approve the goals as written with the removal of recreation  
scholarships. Kayla seconded the motion, which was approved unanimously.  
They revised the approach under Goal #3 to be more focused on outreach and  
partnerships instead of hosting more fundraisers as discussed in the meeting  
previously.  
2025 Calendar Review  
24-291 2025 Calendar - Draft  
7.  
Exact city event dates will be added as those are confirmed, as well as outreach  
events at different schools.  
Treasurer's Report  
8.  
9.  
Valerie shared. Thank you notes have been ordered, and will be brought to sign the  
next time the group is together.  
Other Business  
Kayla moved to amend the bylaws to follow Bob's Rules of Order instead of Robert's  
Rules of Order. Diane seconded the motion, which was approved unanimously.  
The next meeting is scheduled for January 28th at 6:30pm virtually.  
Sarai will be out in March.  
There was some discussion about meeting more frequently in person. The April  
meeting will be in person at Civic Center, with Amanda and the golf planning  
committee being offered a virtual option to attend. We will discuss closer to the April  
meeting if we want to shift the meeting up to 6pm, and if we can cover dinner expenses  
from QCF.  
July might be another month that we would have virtual, but we will discuss after the  
April meeting. Rachel will be missing that meeting.  
December will still be our in person annual planning retreat each year.  
Adjourn - 12pm  
10.  
Meeting was adjourned at 12:15pm.