Title
A RESOLUTION REPEALING AND REPLACING RESOLUTION NO. 2021-10 AUTHORIZING AWARD OF CONTRACT FOR DESIGN OF COMPREHENSIVE LICENSING, LAND USE AND PERMITTING ENTERPRISE MANAGEMENT SOFTWARE SOLUTION TO CENTRALSQUARE TECHNOLOGIES, LLC
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Summary and Background Information:
The City of Commerce City is currently using the Hansen software and various other technology tools including Excel and Access to manage Land Use, Licensing and permitting cases. The current solution does not include an online portal for the public and the software is nearing end of life. City Council approved a 2020 budget request to implement a new software system for Licensing, Land Use and Permitting. This is a multi-year project that is anticipated to wrap up in 2022. The goal of this project is to implement a single solution for all land use, planning, permitting, code compliance and business licensing that will meet the current organizational needs and provide capabilities for future growth. The solution will provide a single system for Building, Licensing, Land Use and Permitting including a public portal where the public can pay fees and access permit, licensing, code and inspection information.
The City has conducted an RFP process in accordance with the City’s procurement policy. The following shows the schedule of events pertaining to the RFP process:
Publication and distribution of RFP: July 17, 2020
Pre-submission Phone Conference: August 3, 2020
Question submittal deadline: August 14, 2020
RFP response deadline: August 21, 2020
Review period: September 4, 2020
Notification to short list finalists: September 11, 2020
Presentations/References: October 5 - November 20, 2020
Vendor Finalist Selected: December 29, 2020
Selection Process:
The City received five responses to the RFP. A multi phased evaluation approach was used to evaluate the vendors consisting of the following:
1. The team conducted market research to identify leading community developmen...
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