Title
RESOLUTION AUTHORIZING INCREASED EXPENDITURES UNDER SIERRA LANDSCAPING AND MAINTENANCE CONTRACT AND RATIFYING AMENDMENTS TO CONTRACT
Body
Summary and Background Information:
The purpose of this resolution is to receive ratification/approval of 2020/2021 expenditures for ROW landscape maintenance and repair services rendered by Sierra Landscaping and Maintenance. Contracted ROW landscape service locations include Victory Crossing, 104th/Chambers, 112th /Potomac, and HWY85/HWY2 landscape nodes and medians.
The contract with Sierra Landscaping and Maintenance was awarded in 2019 and is currently in the second of two 1-year term extensions (3rd year total). Total expenditures of this contract to date is $345,193.01. In August 2020, the aggregate contract expenditures exceeded $250,000 - requiring City Council approval for continued expenditures under this contract. Factors leading to delay in seeking City Council approval included staff vacancies/turnover in the position(s) directly overseeing this contract as well as several anomalies in the volume of repair work to irrigation systems. Continuity in expenditure tracking, as related to the overall contract and all terms is restored/reconciled. PW is requesting City Council’s approval for contract continuance/expenditures through the duration of 2021. Total estimated contact expenditures (pending any additional necessary repairs) is $475,000. These funds were/are budgeted and approved as part of the 2019 - 2021 Public Works Streets Operating Budget.
Staff Responsible (Department Head): Joe Wilson, Director of Public Works
Staff Member Presenting: Willis Waterhouse, Public Works Parks & Streets Operations Manager
Financial Impact: N/A
Funding Source: Public Works, Streets Operating Budget.
Staff Recommendation: Staff recommends CIty Council approve resolution.
Suggested Motion: I move to approve resolution 2021-19.