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AN ORDINANCE AMENDING THE 2020 BUDGET OF THE CITY OF COMMERCE CITY, COLORADO BY APPROPRIATING A PORTION OF THE UNENCUMBERED FUND BALANCE OF THE COMMERCE CITY BRIGHTON SCHOOL DISTRICT USE TAX FUND (CCBSD) IN THE AMOUNT OF $714,450 FOR INSTALLATION OF SYNTHETIC TURF AT STUART MIDDLE SCHOOL AND TRANSFERRING $500,000 FROM THE CCBSD FUND TO THE CIPP FUND FOR SPORTS FIELD IMPROVEMENTS AT THREE LOCATIONS AND AUTHORIZATION OF THE EXPENDITURE THEREOF.
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Summary and Background Information:
This ordinance approves the expenditure of funds from the joint Use Tax fund with 27J to fund improvements to several fields at local schools. Expenditure of these funds requires the approval of both the City Council and the District 27J School Board. The City Council previously authorized the use of these funds during the 2019 budget process, for projects at Stuart Middle School and Turnberry and Second Creek Elementary Schools. The school district also had an improvement project they wished to complete at a different field, at Stuart Middle School. As a result, the City held its request until the school district could complete the scope and preliminary planning for their project so that both could be presented together to the respective elected boards.
The expenditures for the listed projects represent a significant portion of the fund’s current balance. The fund balance is now $1,302,577. These expenditures will leave the fund with approximately $93,777. The joint use tax fund was established through an IGA in 2002, and allows for the collection and expenditure of use tax payable to the city for public school construction projects.
The city is seeking approval for three projects, with a total cost of $494,350 and a request to not exceed $500,000. These three projects will provide much needed improvements to the ball fields at Stuart Middle School and Turnberry and Second Creek Elementary Schools. Construction of new fields and improvements to existing fields at these sites will provide enhanced City recreation programming opportunities for children.
The Turnberry project will create a new ball field and provide improvements to the existing field on site at a cost of $105,000. The new field construction will include dugouts, backstop, fencing, infield mix, and irrigation. Its location next to the existing field, which minimizes the need for grading and sod. The existing field will receive turf improvements, including irrigation, fertilization, top dress, overseeding, and weed control.
The Second Creek project will create a new ball field and provide improvements to the existing field on site at a cost of $200,000. The new field construction will include backstop, grade work, irrigation, sod, infield mix, and dugouts. The existing field will receive turf improvements, including irrigation, fertilization, top dress, overseeding, and weed control.
The Stuart Middle School project will improve both existing fields at a cost of $103,500. The west field will receive infield mix and turf improvements, fence and other miscellaneous repairs. The east field will add infield, wing fence, player benches, and trash cans and provide turf improvements, including irrigation, fertilization, top dress, overseeding, and weed control.
27J is requesting approval for one project, with a total cost $714,450 to construct a new synthetic turf field at Stuart Middle School. The project includes the demo of the existing grass field and the installation of a synthetic turf system covering approximately 86,000 sf.
Staff Responsible (Department Head): Troy Smith, Deputy City Manager
Staff Member Presenting: Troy Smith, Deputy City Manager if requested
Financial Impact: $1,214,450
Funding Source: 27J Joint Use Tax Fund
Staff Recommendation: Approve Ordinance
Suggested Motion: Approve Ordinance