Title
RESOLUTION AUTHORIZING AWARD OF CONTRACT FOR VETERANS MEMORIAL PARK CONSTRUCTION TO DESIGNSCAPES COLORADO, LLC
Body
Veterans Memorial Park is approximately 4 acres of a 8.5 acre site that includes Eagle Pointe Recreation Center. It opened in 1971 and has not been significantly updated since that time. There were originally four residential lots along Forest Drive. The city acquired the final lot in August of 2018 with the occupant vacating the premises in May of 2019.
A master plan for the park was presented to City Council on 12/17/18 and at that time staff did not have the estimated cost to complete the project. Per the request of Council, a flush restroom was added to the park as well as additional elements to address inclusivity.
The revised plan and budget was presented to City Council during the February 25, 2019 study session. City Council was not in favor of phasing the project and supportive of a re-appropriation in the amount of $1,450,000 which was approved on May 20, 2019 to complete the funding for the total project budget of $3,020,000.
Finalizing construction documents, completing the referral and review process and complications with utilities (Xcel, Comcast, South Adams County Water & Sanitation District) delayed the Q3 release of a Request for Proposal. The project was posted in late October with bids due November 20, 2019.
A public bid process was completed and a contractor has been chosen. (See also "Award Recommendation" document, presentation, and bid spreadsheet.) The project is anticipated to begin in early January and the construction schedule is 120 days (weather permitting). The $2,144,500.00 does not include the following items:
Master Plan/Construction Drawings $140,432.00
Playgrounds & Restroom $692,413.00
Xcel Electrical rerouting $ 37,342.73
Ground Engineering $ 13,615.00
2" Tap $ 39,029.40
Commercial sanitary tap $ 28,287.00
The total project budget is $3,020,000 and the total estimated project cost (not including a project contingency and public art) is $3,095,619.13.
There is a proposed Ordinance for re-appropriation totaling $318,145.51 for the following items:
Project shortage $ 75,326.38
10% Contingency for construction contract $214,450.00
1% for Public Art $ 28,369.13
City staff will be submitting an Adams County Open Space Grant application for additional funding for Veterans Memorial Park. Applications are due February 3, 2020, recommendations in March 2020 and funding award in April/May 2020. Projects may be in progress prior to grant fund recommendations and award.
Staff Responsible (Department Head): Carolyn Keith, Director Parks, Recreation & Golf
Staff Member Presenting: Carolyn Keith, Director Parks, Recreation & Golf
Financial Impact: $2,144,500.00
Funding Source: Capital Improvement Project Budget