Title
Resolution Approving Second Amendment to Professional Services Agreement with Atkins North America, Inc. for the Colorado Boulevard and 72nd Avenue Rail Line Station Area Improvements Project
Body
Summary and Background Information:
Commerce City was awarded a federal grant to complete improvements adjacent to the new Colorado Boulevard commuter rail station. The approved project scope included construction of the following facilities on Colorado Boulevard from East 70th Avenue to East 72nd Avenue:
• Curb, gutter, and a five-foot wide (minimum) sidewalk along both sides of the street
• Drainage improvements, including inlets, manholes and RCP piping
• Street lighting spaced at 300 foot intervals on both sides of the street.
The project was slated to begin in 2016 and be open to the public in 2018. The city competitively procured an engineering firm consistent with federal guidelines, selecting Atkins North America from six proposals. The original contract for $292,000 was approved by city council with Resolution 2016-132. The original contract had a termination date of December 1, 2017; the first amendment extended the termination date to November 2018.
In addition, the Denver Regional Council of Government (DRCOG) identified this as one of three delayed TIP project in January 2018, requiring a variance from the Board and an action plan to remain eligible for further federal funding reimbursement. Commerce City must initiate construction on the project no later than October 2018 to avoid further action by the DRCOG board.
A second amendment to the Atkins contract is required to further extend the Atkins termination date to July 2019 and increase the contract amount by $119,000. The latest right of way appraisals show construction to be significantly over the $1,927,000 project budget, requiring further scope reductions that do not impact the approved grant scope of work. This time extension and cost increase accounts for: substantial scope modifications and additions previously directed by the city, final design activities, and work to issue the bid package and provide construction support.
Tasks that took longer than scope or were out of scope include:
• Multiple 30% submittals
• Additional right-of-way (ROW) research
• Design changes, delays, and differing city direction from different project managers
• Hazardous material research
• Creation of out of scope work and exhibits
• Regional drainage analysis
Remaining Work to be Completed, New Scope Items
• Eliminate 72nd Avenue, west of the canal, from plans and add trail
• Update ROW plans to reduce/eliminate ROW acquisition from Frei parcels
• Additional RTD coordination
• Update 4(f) memo
• Drainage investigations (HKS)
• Preliminary regional drainage
• 90% regional drainage
• Final regional drainage
• Specifications and project specials
• Utility coordination and clearance letters
• FRICO coordination
• 100% Bid plans
• Bid package and assist with project bidding
• Provide construction support
Remaining Work to be Completed, Current Scope Items
• Stormwater Discharge and Dewatering Permits
• ROW acquisition activities
• Final Office Review (FOR) (90%) plans, specs, estimate, drainage report to City/CDOT in one submittal
• Attend FOR meeting and provide meeting minutes
• Coordination meetings
The current project schedule (attached) shows advertisement activities occurring mid-October, with construction contract award in December.
Staff Responsible (Department Head): Interim Director of Public Works Halstead
Staff Member Presenting: Interim Director of Public Works Halstead
Financial Impact: $119,000
Funding Source: CIPP
Staff Recommendation: Approve as presented
Suggested Motion: