Title
RESOLUTION AUTHORIZING AMENDMENT TO PARKS DIVISION PGW/ROW MAINTENANCE CONTRACT
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Summary and Background Information:
• In early spring 2017, based on formal competitive bid process, Commerce City awarded a Right-of-Way maintenance and repair contract to Arrowhead Landscape anticipating estimated expenditures of $249,300
• In fall of 2017, per an earlier agreement, Commerce City took possession of 1.4 acres of right-of-way along 56th Avenue from Valentia Street to Central Park Boulevard from the City and County of Denver causing an increase in maintenance and repair costs.
• Over the lifetime of a contract, any contract that expends $250,000 or more must have City Council procurement approval. Unexpected repair costs in addition to the cost of maintaining the new right-of-way area will cause the existing ROW maintenance contract to exceed that threshold before the end of the current contract.
• The current right-of-way budget can accommodate increasing the procurement level of the existing contract with no additional funding.
• Current contractor has saved the City considerable water use by efficient maintenance and even with additional costs incurred, the City is saving money over prior right-of-way maintenance contract.
• We are requesting that the procurement authority be increased by $116,377 in order to amend and renew for one year the Arrowhead contract to continue the ROW maintenance service through February 28th, 2019.
• The ROW contract will be put back out to competitive bid fall of 2018 for the next contract period to start March 1st, 2019.
Staff Responsible (Department Head): Carolyn Keith
Staff Member Presenting: Mike Brown
Financial Impact: No additional funding required.
Funding Source: Parks Maintenance Operating Budget
Staff Recommendation: Authorize additional procurement authority and City Manager signature on contract amendment
Suggested Motion: I move to approve Resolution 2018-20