Title
A RESOLUTION AUTHORIZING AWARD OF A MASTER SERVICES AGREEMENT FOR MECHANICAL REPAIR SERVICES FOR CITY BUILDINGS WITH BRACONIER PLUMBING AND HEATING CO., INC., UPM MECHANICAL LLC, AND QUANTUM PUMPS AND CONTROLS
Body
Summary & Background
The purpose of this resolution is to authorize Master Services Agreements for maximum procurement authorization for HVAC repair and maintenance services to Braconier Plumbing and Heating CO, UPM Mechanical, LLC, and Quantum Pumps and Controls for a combined not to exceed amount of $800,000 over (3) years.
· In March 2023, per City procurement guidelines, an RFP was issued for HVAC maintenance and repair. Public Works received (4) bids, and three contractors were selected based upon their skill level, types of service, history, and price of services (see attachment #1).
· The HVAC systems throughout the City are critical to keep the buildings warm in the winter and cool in the summer with many complex systems at the various buildings. Performing maintenance and repairs to the system(s) quickly is critical to keep facilities open and running. The three respondents have an excellent track record of fast, reliable, quality service.
· The City has selected 3 contractors. Braconier Plumbing and Heating CO, and UPM Mechanical are qualified to provide high levels of service with competitive/discounted rates for the City. Quantum Pumps provides specialized service and repair to the hundreds of pumps used on the HVAC systems, aquatics systems, and landscape feature systems throughout the City.
Staff Responsible (Department Head): Shawn Poe, P.E., Interim Director of Public Works
Staff Presenting: Shawn Poe, P.E., Interim Director of Public Works
Financial Impact: Total contract expenditure for a maximum of $800,000 for as needed service through June of 2026.
Funding Source: Facilities Operating/Outside Services Operating Budget
Staff Recommendation: Approve the resolution Authorizing Award of a Master Services Agr...
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