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RESOLUTION FOR THE CDBG PROGRAM APPROVING 2021-2025 FIVE-YEAR CONSOLIDATED PLAN AND 2021 ANNUAL ACTION PLAN
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Summary and Background Information:
In 2016, the City became an Entitlement Community and now directly receives funding from the Community Development Block Grant (CDBG). As required by the U.S. Department of Housing and Urban Development (HUD), the City works through its Citizen Participation Plan to determine the next five-year plan and determine the 2021 allocation of CDBG funds. The 2021 Annual Action plan (AAP) is contained within the 2021-2025 Consolidated Plan (ConPlan). Both documents will serve as the City’s application for additional CDBG funding from HUD. They will also direct how the HUD allocated funds are spent.
Since January of 2020, City staff began the process of preparing the ConPlan. In October of 2020, Mosaic Community Planning was hired to assist in the preparation of the ConPlan. All of the requirements in the Citizen Participation Plan were met. Together the CDBG Office and Mosaic held 30 public meetings, focus groups, and personal interviews with internal and external stakeholders. These began in January of 2021 and were completed in April of 2021. Due to the pandemic, they were all held virtually. Seventy-three stakeholders and 51 residents attended the 30 input events. Due to the pandemic city staff and Mosaic could not acquire individual surveys from the public. To help compensate for this loss, a public input website was released in early January 2021. This website, <https://informc3.com/>, provided the opportunity for residents and stakeholders to share their ideas and comments 24/7 on how to spend the $2.1 million. The website received 297 visits. Attached is a summary of and top 18 responses tallied from the stakeholder input process and the website input.
This document is the culmination of 17-months of work. Data was gathered, adopted City and regional plans were consulted, and a vast amount of public input was obtained. Since the June 14, 2021 Study Session, updated data was added to the ConPlan. The new data provided by HUD in the Needs Assessment and Market Analysis sections were updated to reflect the most up-to-date data for all tables for which more recent data was available. In particular, American Community Survey data provided by HUD for 2011-2015 was updated to the most current 2015-2019 five-year estimates, and CHAS and other data were updated to the most recent available whenever possible. The draft ConPlan is the result of all of this work. The adopted ConPlan must be submitted to HUD by August 16, 2021.
2021-2025 Consolidated Plan Summary
The CDBG Team met twice to determine the priority needs and goals for the CDBG program over the next five years. Stakeholder input assisted the CDBG Team in establishing the Priority Needs and Goals section of the ConPlan. Seven priority needs were established for the ConPlan based on stakeholder input, pandemic recovery, the most suitable projects for federal funding, and the expected availability of non-CDBG funding.
High Priority Needs (pg 126)
Ø Housing and Homelessness
Ø Public Services
Ø Economic Development
Ø Administration & Planning
Low Priority Needs
Ø Neighborhood Stabilization
Ø Public Infrastructure
Ø Emergency Response
2021 Annual Action Plan Summary
The CDBG Office received thirteen funding applications in mid-March 2021. The CDBG Coordinator reviewed and prepared summaries of each application. The application summaries are in the attachments. Over the course of two meetings, the CDBG Team reviewed, scored, and provided recommended funding amounts for each application. The 2021 AAP Project Rank and Funding spreadsheet is in the attachments. The CDBG Team recommends funding the following activities for the following amounts:
Total 2021 Grant Amount $ 431,414
Administration (20%) $ 86,282
Public Services (15% Limit)
PD’s - Domestic Violence Victim Support $ 24,000
A Precious Child (family support) $ 15,000
Kids in Need of Dental $ 15,711
PRG’s Homeless Outreach Supplies $ 10,000
Remaining Project Funds
Minor Home Repair Program $ 170,421
Paint-a-Thon $ 40,000
PRG’s Fitness Court Installation $ 70,000
Staff Responsible (Department Head): Jason Rogers, Deputy City Manager
Staff Member Presenting: Cheryl Steinberg, CDBG Coordinator
Outside Presenter: Jeremy Grey, Principal, Mosaic Community Planning
Financial Impact:
Ø 2021-2025 Consolidated Plan grant funding will total approximately $2.1 million to the City over the next five years.
Ø CDBG 2021 Annual Action Plan - grant funding for an estimated $431,414 to the City for the first year.
Funding Source:
HUD's Community Development Block Grant
Staff Recommendation: Staff recommends the adoption of the 2021-2025 Consolidated Plan and the 2021 Annual Action Plan
Suggested Motion: Pass the resolution to adopt and submit the 2021-2025 Consolidated Plan and the 2021 Annual Action Plan