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Council Voting History on City's Website Update
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Summary and Background Information:
On February 5, 2024, City Council unanimously approved a motion to direct staff to add Mayor and City Council voting history on ordinances, resolutions, and motions to the City's website. City staff researched other municipalities in Colorado and around the US that have a similar website feature to determine what would be necessary to fulfill this request. Key considerations for implementation include:
- Ability to integrate into the City's website
- Meets accessibility standards required by Colorado HB21-1110
- Minimal manual data entry to reduce impact on staff workload
- Uses existing City software/hardware technology
After meeting with individual cities and reviewing technological requirements, City staff has developed an in-house solution using Microsoft Power BI that utilizes the Crestron voting panel at the dais in the Council Chambers. The Crestron system will send a summary of the votes taken using the system to the City Clerk once the meeting is concluded. The City Clerk will then copy and paste the voting results into the Power BI panel and the update will be live on the City's website shortly thereafter.
This will however require a change in Council practices moving forward in order to ensure the direction given by Council is satisfied. First, all motions moving forward must be roll call votes taken using the Crestron system to ensure the vote is captured in the summary file provided at the end of the meeting. Second, in order for the votes to be loaded ahead of the meeting into the system, Council must submit all anticipated administrative business items to the City Manager's Office no later than the Tuesday before the meeting at 5pm. This will allow the City Clerk to properly notice the anticipated motion on the agenda and load the motion into the Crestron system to be recorded. "On the fly" motions may still occur, but will require a manual captur...
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